Event booking form and contract

    Please do not complete these forms without contacting us first. If you are booking a wedding please use our wedding booking forms. 
    1. The Client hereby engages Filmmakers of London to cover the filming/photography of the event listed below:

    2. The Client agrees to pay Filmmakers of London a reservation deposit of 25% payable on completion of this form to secure the booking. With the balance payment due on or before 28 days prior to the event.
    2.1 The Client agrees that the Reservation Deposit is non-transferable and non-refundable in the event of cancellation by the Client.

    2.2 Up until 28 days before the event date any monies paid excluding the Reservation deposit will be refunded on written notice of cancellation by the Client. After 28 days prior to the event date only 50% of monies paid (excluding the Reservation deposit) shall be refunded in the event of cancellation by the Client.

    2.3 Additional charges for extra time required of the videographer on the day of the event shall be charged at £50 per hour for full day events (8 hours +)  and £100 per hour for half day events, and shall become payable within 7 days of presentation of an invoice by the Filmmakers of London.
    3. The Client agrees that this Agreement shall be deemed cancelled if all monies are not paid on time as stipulated above and Filmmakers of London shall have no further obligations to the Client.

    4. It is the Client's responsibility to obtain permission for entry to and the filming/photography of all applicable locations and to advise Filmmakers of London of any restrictions or policies in place at all applicable locations.

    5. Filmmakers of London shall retain Copyright of all the material produced by Filmmakers of London.

    5. 1 Filmmakers of London may keep all personal data collected through this form, email correspondence and in video & photo format indefinitely. The Client has the right to be forgotten and can request this data to be deleted in writing at any time once services have been provided to client. Filmmakers of London shall not release or share any personal information or material to third parties, without the clients express written permission. Filmmakers of London may however wish to use material and data collected for marketing and promotional purposes on their website, social media pages and wedding directories with consent from the Client. Consent from the Client may be withdrawn in writing at any time. 

    6. Each USB that contains video will be individually licensed for home viewing only and must not be shown in public, broadcast or published on the internet without prior consent, but may be copied on permission as long as it not for distribution or commercial use.

    6.1 If for commercial use it is the clients responsibility to secure appropriate licences for reproduction of any copyrighted material.

    7. If Filmmakers of London has reason for not performing under this Event Film Contract, the following provisions shall apply:

    7.1 If Filmmakers of London cannot attend to their duties for logistical reasons out of their control, medical reasons or other emergency, all effort shall be made by them to engage a replacement videographer/photographer at no extra cost to the Client. If a replacement videographer/photographer cannot be sourced or the Client is not satisfied with the proposed replacement, all monies paid by the Client (including the Reservation Deposit) shall be refunded in full and Filmmakers of London liability shall be limited to this refund.

    7.2 Filmmakers of London undertake to use the utmost care and reliable equipment throughout the capturing, backup, processing and transportation of the material. If however, the material is lost, stolen or damaged for any reason, Filmmakers of London will refund all monies received and their liability shall be limited to this refund. If a portion of the material is lost, stolen or damaged for any reason, then the refund shall be calculated pro-rata based on the package selected and their liability shall be limited to this partial refund.

    8. This Event Film/Photograpy Contract constitutes the entire agreement between the parties and no changes or variations shall be valid unless done in writing and signed by all parties. Additional extras requested beyond those detailed in the event brief field above shall be quoted for and paid on order.
    Thank you for taking to time to complete this form and we looking forward to working with you to capture your event.